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This Excel tip is featured in the free PDF 30 things you should never do in Microsoft Office. SEE: 10 Excel time-savers you might not know about (free PDF) (TechRepublic) A Microsoft Excel bonus tip
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You can add the drop down list to multiple Excel cells.
#HOW TO CREATE A DROP DOWN LIST IN EXCEL HOW TO#
SEE: How to create a drop-down list in Google Sheets (TechRepublic) If you uncheck this option, Excel still forces users to enter only list values (A1:A4), but it won't present a drop down list. Make sure the In-cell dropdown option is checked.Alternately, simply enter the reference (=$A$1:$A$4). Click the Source control box and drag the cursor to highlight the cells A1:A4.Choose List from the Allow option's drop down list.Choose Data Validation from the Data ribbon menu.(You can position the drop down list in most any cell or even multiple cells.) Similarly, you can enter the items in a single row, such as A1:D1. Create the data validation list in cells A1:A4.To add the drop down list in our example to an Excel sheet, do the following: xls files, or using your own worksheet and data. You can follow along with the steps in this tip by creating a new sheet with data similar to the one shown in Figure A, downloading our demonstration. If a user tries to enter something that isn't an item within that list of values, Excel rejects the entry.
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To use the drop down menu shown here, someone would place the cursor over the blank, data-entry cell (E4 in this example) and click a drop down arrow to display the list of values shown in the cell range A1:A4. To create a drop down list in Excel, you need two things: A list of values (contained within a cell range) and a blank cell to use as the data entry cell.įigure A shows a simple drop down list in an Excel sheet. In this Excel tip, we'll show you a quick and easy way to create a dropdown list or drop down menu using the spreadsheet application's Data Validation feature. Using a drop down menu in web forms, surveys, or polls can limit the entry choices for a selected cell, speeding data entry and reducing data entry error. An Excel drop down list or dropdown menu can make it easier for the average Microsoft Excel user to enter data on a worksheet or workbook.